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Leading or Sending Students Abroad

All of the University's international options for students must adhere to consistent standards of safety, academic rigor and liability protection.  The Office of International Education (OIE) also needs to be aware of all international endeavors for reporting and record keeping purposes.

For all these reasons, faculty and staff who want to initiate, facilitate or lead a University-affiliated experience abroad for a Richmond student, or students, must clear their plans with the OIE.

An experience abroad is considered to be affiliated with the University if any of the following apply:

  • it yields academic credit
  • it is affiliated with a class offered by the University
  • it is paid for or subsidized by the University
  • it is paid for or subsidized by an external grant obtained by a member of the University’s faculty or staff
  • it is led or organized by a member of the University’s faculty or staff
  • students are recruited or selected to take part in it by a member of the University’s faculty or staff

Some examples of international experiences that must be cleared with the OIE:

  • short-term study abroad experiences
  • study tours
  • field trips
  • company visits
  • research experiences (individual or group)
  • volunteer experiences (individual or group)
  • services trips (individual or group)
  • trips by musical groups
  • trips by sports teams
  • internships (individual or group)
  • attending or presenting at a conference (individual or group)
  • for-credit and non-credit experiences

If you are uncertain about whether a specific endeavor would be considered to be University-affiliated, please contact Patrick Schweiger, study abroad manager.

Safety

Richmond students must obtain specific approval from the OIE for University-affiliated travel to a country that is under a U.S. Department of State Travel Warning.

The OIE consults many different sources of security information, both public and private, and is aware that there is substantial risk in many countries (or parts of countries) that are not covered by Travel Warnings, or in certain activities if they are carried out in some countries.  For these reasons, a proposal for University-affiliated travel to a country that is not under a Travel Warning can be denied based on safety concerns.  See our policy here.

If you are uncertain about whether a specific location or activity would be considered to present substantial risk, please contact the director of study abroad.

How to follow up

Funding independent student travel abroad

If your office or department is providing funding (from the University or an external source such as a grant) to support international travel by a student (or students) who will not be led abroad by a member of the University’s faculty or staff, please see the page on funded independent student travel abroad.  Please inform Patrick Schweiger, study abroad manager, of these plans as early as possible, for example, as soon as the student files his or her proposal (do not wait until funding is awarded).

Leading a group abroad

Please see the page on organizing short-term trips abroad if you are hoping to lead a group of students abroad (a) during fall or spring semester, including breaks (for academic credit or not) or (b) during summer (if not for academic credit).

Summer study abroad for academic credit

Please contact David Kitchen, associate dean of the School of Professional and Continuing Studies, if you are hoping to take a group of students abroad during the summer for academic credit.  He will provide a proposal template and advice on how to complete it such that it will meet the requirements of the OIE and the International Education Committee.

If you are uncertain about how to propose a University-affiliated experience abroad and have it cleared, please contact Patrick Schweiger, study abroad manager.