Procedures for Applying for a Weinstein Summer Grant
Students are to submit their requests for Weinstein Grant funding via the UR Summer Fellowships page.
For staff and faculty, the application period for Weinstein Summer Grants opens on Nov. 1, 2016 and closes on Feb. 13, 2017. Staff and faculty applications are to be submitted via GatewayAbroad (see the "Apply" section on the left).
Staff and faculty who plan to apply for a Weinstein Summer Grant are strongly encouraged to attend a Weinstein Grant Info Session. The Info Sessions will be held in the International Conference Room. If you would like to apply for a Weinstein Grant, but are unable to attend one of these info sessions, you can contact Anthony Russell to arrange a meeting with him to go over the things you will need to know. Weinstein Grant info sessions will be held at the following times this academic year:
- Tue., Nov. 8, 2016 at 2:00 p.m.
- Thu., Dec. 15, 2016 at 12:00 p.m.
- Thu., Jan. 26, 2017 at 3:00 p.m.
Staff and faculty applicants with limited or no knowledge of the country relevant to their project are strongly encouraged to meet with a Study Abroad advisor (listed below) regarding the country to be visited prior to submitting an application. Please plan your meeting with the advisor at least one week prior to the application deadline date; otherwise, they may not be available. In addition, when e-mailing the advisor for an appointment, please send them: 1) the days and times you're available to meet, 2) the name of the country where you'll be traveling, and 3) the title of your project.
|Michele Cox||Spain, Brazil, the West Indies, Czech Republic, Poland, Italy, and Asia|
|Chris Klein||Africa, Australia, Canada, France, Switzerland, New Zealand, Morocco, Austria, Germany, the Netherlands, and England|
|Amy Bergmann||Denmark, Ireland, the Middle East, Northern Ireland, Russia, Scotland, Senegal, Sweden, India, Hungary, and Turkey|
|Patrick Schweiger||Argentina, Chile, Ecuador, Mexico|
If a project involves the use of human or animal subjects, final approval of the Institutional Review Board for Protection of Human Subjects or Institutional Animal Care and Use Committee must be granted before an award will be made.
A subcommittee of the Academic Committee for International Engagement will review submissions and award the grants. All applicants will be notified in writing regarding the final status of their application.
Staff and faculty, if, after being notified of your award, the location(s) or basic description of your project changes or if sources of additional funding are made available to you that exceed your anticipated expenses for this project, you must submit a written explanation of the changes to Anthony Russell so the Weinstein Grant sub-committee can re-approve your project. Failure to do so may result in denial of reimbursement of your expenses. Students, please follow the guidelines as contained in your award letter regarding such circumstances.
Upon completion of the project, staff and faculty grant recipients must submit a Final Report (including a brief abstract) containing: a summary of what was accomplished during the period of the grant and specific plans to expand the international character of UR – to Shani Buchholz. If possible, recipient should also submit a photograph of themself in-country. These will be posted on International Education’s website later. These reports must be submitted within 30 days of recipient's return to campus.
Staff and faculty recipients must also complete a Travel Expense report via BannerWeb. The recipient must ensure that they convert foreign currency using www.oanda.com and include a screen shot of the Oanda web page used to make the calculations. Receipts must be taped (NOT STAPLED OR GLUED) to blank 8 ½ x 11 sheets of paper and a completed Travel & Expense Report must be submitted to Shani within 30 days of recipient's return to campus. Please note that if recipient fails to include a printout of the Oanda web page or if receipts have been stapled or glued, the T&E will be returned to correct error(s). NOTE that Weinstein Grants may not be used to pay for alcoholic beverages. Additionally, Weinstein Grants are only for the recipient's expenses. For any receipts in which the recipient paid for others' expenses, the recipient must indicate on the receipt what charges were his/hers. Reimbursable expenses for faculty and staff include:
- Reasonably-priced economy class transportation to and from destination country
- Public transportation (bus / subway) while in country (taxis for use in emergency situations and with appropriate justification)
- Reasonable economy-class accommodations
International food expenses will be handled based on per diems, rather than individual receipts. Therefore, grant recipients do not need to submit receipts for food purchased abroad. Rather, recipients will receive the daily Meals & Incidental Expense rate (the “M & IE Rate”) that the State Department indicates is the per diem for the area of the world to which the recipient travelled. Recipients must print out a screen shot of the State Department’s website showing the per diem used on their T&E.
All funds not used within 30 days of the recipient's return to campus will revert to the originating grant account.
Interested in Funding for Academic Year Projects? Visit the Weinstein Academic Year Grants page for more information.