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Procedures for Applying for a Weinstein Academic Year Grant

Weinstein Academic Year Grants are accepted on a rolling basis and are for independent projects pursued during the current academic year. Applications are to be submitted online (see links in the "Apply" section to the left). The application period for 2016-2017 Academic Year grants closes on Jan. 13, 2017.

Staff and faculty who plan to apply for a Weinstein Academic Year Grant are strongly ecouraged to attend a Weinstein Grant Info Session. The Info Sessions will be held in the International Conference Room. If you would like to apply for a Weinstein Academic Year Grant, but are unable to attend one of these info sessions, you can contact Anthony Russell to arrange a meeting with him to go over the things you will need to know. Weinstein Grant info sessions will be held at the following times this academic year:

  • Tue., Nov. 8, 2016 at 2:00 p.m.
  • Thu., Dec. 15, 2016 at 12:00 p.m.
  • Thu., Jan. 26, 2017 at 3:00 p.m.

Staff and faculty applicants with limited or no knowledge of the country relevant to their project are strongly encouraged to meet with a Study Abroad advisor (listed below) regarding the country to be visited prior to submitting an application. Please plan your meeting with the advisor at least one week prior to the application deadline date; otherwise, they may not be available. In addition, when e-mailing the advisor for an appointment, please send them: 1) the days and times you're available to meet, 2) the name of the country where you'll be traveling, and 3) the title of your project.

Michele Cox Spain, Brazil, the West Indies, Czech Republic, Poland, Italy, and Asia
Chris Klein Africa, Australia, Canada, France, Switzerland, New Zealand, Morocco, Austria, Germany, the Netherlands, and England
Amy Bergmann Denmark, Ireland, the Middle East, Northern Ireland, Russia, Scotland, Senegal, Sweden, India, Hungary, and Turkey
Patrick Schweiger Argentina, Chile, Ecuador, Mexico

If, after being notified of your award, the location(s) or basic description of your project changes or if sources of additional funding are made available to you that exceed your anticipated expenses for this project, you must submit a written explanation of the changes to Anthony Russell so the Weinstein Grant sub-committee can re-approve your project. Failure to do so may result in denial of reimbursement of your expenses.

Upon completion of the project, all staff and faculty grant recipients must submit a Final Report (including a brief abstract) containing: a summary of what was accomplished during the period of the grant and specific plans to expand the international character of UR – to Shani Buchholz. If possible, recipient should also submit a photograph of themself in-country. These will be posted on International Education’s website later. These reports must be submitted to the OIE within 30 days of recipient's return to campus.

Recipients must also complete a Travel Expense report via BannerWeb. The recipient must ensure that they convert foreign currency using www.oanda.com and include a screen shot of the Oanda web page used to make the calculations. Receipts must be taped (NOT STAPLED OR GLUED) to blank 8 ½ x 11 sheets of paper and a completed Travel & Expense Report must be submitted to Shani within 30 days of recipient's return to campus.  Please note that if recipient fails to include a printout of the Oanda web page or if receipts have been stapled or glued, the T&E will be returned to correct error(s). NOTE that Weinstein Grants may not be used to pay for alcoholic beverages. Additionally, Weinstein Grants are only for the recipient's expenses. For any receipts in which the recipient paid for others' expenses, the recipient must indicate on the receipt what charges were his/hers. Reimbursable expenses include:

  • Reasonably-priced economy class transportation to and from destination country
  • Public transportation (bus / subway) while in country (taxis for use in emergency situations and with appropriate justification)
  • Reasonable economy-class accommodations

Food Expenses:

International food expenses will be handled based on per diems, rather than individual receipts. Therefore, grant recipients do not need to submit receipts for food purchased abroad. Rather, recipients will receive the daily Meals & Incidental Expense rate (the “M & IE Rate”) that the State Department indicates is the per diem for the area of the world to which the recipient travelled. Recipients must print out a screen shot of the State Department’s website showing the per diem used on their T&E.

All funds not used within 30 days of the recipient's return to campus will revert to the originating grant account.

Interested in Funding for Summer Projects? Visit the Weinstein Summer Grants page for more information.