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Cultural Excursion Reimbursements

Through the cultural reimbursement program, the Office of International Education (OIE) encourages study abroad participants to reinforce and supplement classroom lessons with cultural experiences in the countries where their programs take place.

The OIE reimburses a total maximum of $500 USD per semester for certain cultural excursions.

Excursion Reimbursements by Program: The OIE prepays excursion fees on some programs, and offers reimbursement by request on others. Be sure to review the section below for information about your program.

For ALL cultural excursion reimbursements:

  • The OIE does not reimburse receipt(s) more than 60 days old.
  • Students will only be reimbursed for excursions taken within the host country.
  • Students can only be reimbursed once per excursion. Multiple visits to the same excursion (site, museum, performance, exhibit, park, tour, etc) will not be reimbursed.
  • Independent travel expenses to/from/within your study abroad host country are not eligible for reimbursement. Please see 'Package tours' under 'Eligible Excursions' below for more information.
  • Up to $500 USD/semester, with some exceptions.

No Alcohol

Under NO circumstances will excursions involving alcohol be eligible for reimbursement.  This includes, but is not limited to, certain cooking classes, wine-tasting events, Oktoberfest, etc.

Reimbursement is NOT guaranteed

If an excursion does not fit the reimbursement categories listed below or involves activities requiring further review to determine reimbursement eligibility, then reimbursement for that excursion is at the discretion of the OIE.

Types of Expenses

Excursion Reimbursements by Program

International Education prepays excursion fees on some programs, and offers reimbursement by request on others.  

Review the rest of this page for detailed excursion reimbursement policies, procedures and activity exceptions.

Please see below for details for your specific program:

Eligible for excursion reimbursements up to $500 USD/semester:
Most exchange/direct enroll programs — **see below for exceptions
St. Louis University in Madrid, Spain
(exceptions are also indicated on the individual programs' Dates & Costs pages)

Not eligible for excursion reimbursements; already prepaid by Richmond:
AMIDEAST, Various Countries
Berlin FU-BEST, Germany
Carlos III, Spain**
Charles University - Faculty of Social Sciences, Czech Republic**
China Studies Institute
CIEE, Various Countries
DIS-Study in Scandinavia, Denmark
ESADE School of Business, Spain**
ICCS Rome, Italy
IES, Various Countries
International Honors Program, Various Countries
Pontificia Universidad Católica de Chile**
Prague University of Economics, Czech Republic**
School for Field Studies (SFS), Various Countries
School for International Training (SIT), Various Countries
UGA Cortona, Italy
Umbra Institute, Italy
Universidad de Alcalá de Henares, Spain**
Universidad San Francisco de Quito (Galapagos campus only), Ecuador**
Universitat Pompeu Fabra, Spain**
UVA in Valencia, Spain
Study abroad reimbursements are only available to students on approved UR semester/year abroad programs.

Academic Field Trips and Course Lab Fees

Students do not need to request reimbursement for required academic field trips and/or course lab fees on the following programs, Richmond covers these directly with the program administration:
China Studies Institute
DIS-Study in Scandinavia, Denmark
IES, Various Countries
St. Louis University in Madrid, Spain
UGA Cortona, Italy
Umbra Institute, Italy
Universidad San Francisco de Quito (Galapagos campus only), Ecuador

Such required academic field trips and/or course lab fees must be billed directly to Richmond by the program;
Academic field trips required for a class abroad may be inside or outside of the host country

Reimbursable Excursions

If an excursion type or expense is not included below, then it is not eligible for reimbursement:

Museums, Historical Monuments and Cultural Sites
Entry fees and/or tickets for public tours of museums, castles, churches, memorial monuments, structures of cultural importance; can include audio guide cost, if appropriate.
Also eligible is the cost of passes providing discounted entry to multiple museums/historical sites (for example, the National Trust Touring Pass in the UK, etc).
Ineligible for reimbursement: Private tours of any kind. Entry fees to amusement parks.

Cultural Performances
Tickets to attend performances at/of the theatre, operas, orchestras, ballet, and modern/traditional dance
Ineligible for reimbursement: Tickets to Broadway productions being performed abroad, movies/films, carnivals, circuses, or bullfights.

National/Regional Parks and Nature Reserves
Entry fees to parks and nature reserves
Ineligible for reimbursement: Entry fees to aquariums and zoos; any related activities listed as ineligible for reimbursement below

Course-required excursions
Host institution-sponsored excursions required for courses, inside or outside of the host country, are reimbursable. Student must provide proof that an excursion is course-required; otherwise the excursion will not be reimbursed.
Ineligible for reimbursement: Any excursions outside of the host country not required for a course

Cooking Classes
Fees to participate in cooking classes specific to local cuisine. Please include a detailed description of the dish(es) being prepared on your Reimbursement Request Form; you can also provide a link to this information if it's available online.
Ineligible for reimbursement: Fees for any cooking classes involving alcohol or for cuisine not specific to the host country/culture.

Package tours
Package tours are reimbursable if all of these conditions are met:

  1. The tour is officially organized or sponsored by your study abroad institution**; and
  2. The tour is inside the host country; and
  3. The tour is not course-required

**This includes tours of a local cultural site organized by official university organizations (for example, an exchange student buddy program, etc).

Note that some excursion activities are not eligible for reimbursement, so be sure to review BOTH the "Reimbursable Excursions" and "Ineligible Excursions" sections for details. You may need to obtain an itemized receipt from the organizer if the tour includes any activities ineligible for reimbursement.

If you keep any entry fee receipts from places you visit on your own (museums, art exhibits, etc), you could submit them for reimbursement following the instructions on this website.

Ineligible for reimbursement: Any activities listed as ineligible elsewhere on this website. Any package tours taking place partially or wholly outside of the host country. Any package tours involving alcohol; this includes, but is not limited to, certain cooking classes, wine-tasting events, Oktoberfest, etc.

Transportation expenses: Students who take day/weekend trips on their own within the host country can be reimbursed for entry fees to museums, cultural sites, etc. visited during those trips, but not for the actual travel costs (bus, train, etc.) paid to get to/from those trip locations. Transportation expenses are only reimbursable if they are part of a package tour as described above, not for independent travel.

NOTE: University of Richmond staff does not endorse or vet package tours offered by universities or programs abroad.  It is incumbent upon students to do their research about the company and to use their discretion when participating in group tours. Some package tour reimbursement requests might require additional review by OIE staff to determine reimbursement eligibility.

Ineligible Excursions

NOTE: International Education prepays excursion fees on some programs, and offers reimbursement by request on others. Please refer to the "Excursion Reimbursements by Program" section above for details.

Some expenses cannot be reimbursed, even if they are part of an excursion officially sponsored or endorsed by your study abroad institution. Examples of some activities ineligible for reimbursement include:

  • Any activities that are listed as ineligible under the various excursion categories outlined in the "Reimbursable Excursions" section above
  • Independently organized excursions taking place outside of the country where the study abroad program is located
  • Expenses paid by/for friends or visiting relatives
  • Multiple visits to the same excursion (site, museum, performance, exhibit, park, tour, etc)
  • Excursions taking place before/after the abroad program semester/year term
  • Attending sporting events
  • Bungee jumping
  • Mountain climbing (where ropes or guides are normally used)
  • Renting and/or driving of motorized vehicles
  • Rock climbing
  • Paragliding or parasailing
  • Scuba diving
  • Skiing (on land or water)
  • Skydiving
  • Surfing
  • Zorbing

This is not an all-inclusive list. If an activity does not fit the Reimbursement Categories listed above, then reimbursement for that activity is at the discretion of the OIE.