Academic Training FAQ
There is no fee to apply for academic training.
You can begin academic training within the time frame you have been authorized by the RO as indicated on the DS-2019 and letter from the RO.
Yes, but if your visa expires while you are outside of the United States or you have exhausted the number of entries permitted on your visa, you will have to apply for a renewal of the J-1 visa. It is not advisable for students to leave the United States if their visa needs to be renewed.
Students traveling to Canada, Mexico, or contiguous islands may depart the United States on an expired visa as long as they are not outside of the United States for more than 30 days and they have a valid DS-2019.
Your DS-2019 must be extended before leaving the United States. If you leave the United States with an expired DS-2019, you will not be permitted to re-enter in the J-1 visa category and therefore will not be eligible for academic training.
Once the RO has approved your application for academic training, you will receive the following:
- An extended DS-2019 that will note the new start and end dates and the purpose of the extension as academic training.
- A letter of authorization from the RO.
Throughout the duration of academic training, you are considered a J-1 student. As a J-1 exchange student, you are required by regulations governing this visa to have health insurance for the number of months you will remain in the United States as a J-1 student.
If you studied at the University for the fall semester only, your insurance expires on December 31 at midnight. If you studied at the University for the year or spring semester only, your insurance expires on June 30 at midnight.
Only if you have notified the RO and the RO has approved a new period of academic training. Authorization for academic training is employer-specific. If you begin working for an employer who is not listed on the authorization letter from the RO, you are in violation of your status.
You must notify the RO at the University prior to departure. The RO will notify the State Department of early departure, but this will not impact your future applications for a nonimmigrant or immigrant visa. It is simply a notification procedure.