Procedures for Applying for a Weinstein Academic Year Grant

Given the ongoing complexity of travel during the pandemic, International Education will generally not be offering faculty or staff Weinstein Grants for the 21-22 academic year and summer. Individuals are welcome to contact Ellen Sayles with questions or inquiries.

Weinstein Academic Year Grants are accepted on a rolling basis and are for independent projects pursued during the current academic year. Applications are to be submitted online (see links in the "Apply" section to the left).

Student Applicants

Grants will be awarded for original project proposals which build on student's previous experience and knowledge. All full-time, continuing students are eligible to apply; students will be funded only if they will be on campus during the semester following their project. Click on the link to the left to access the online application program.

If you are notified that you have received a Weinstein Academic Year Grant, click on this link for more information regarding how to access your Weinstein Academic Year Grant funds.

Staff and Faculty Applicants

Staff and faculty who plan to apply for a Weinstein Academic Year Grant are strongly ecouraged to attend a Weinstein Grant Info Session. The Info Sessions will be held in the International Conference Room. If you would like to apply for a Weinstein Academic Year Grant, but are unable to attend one of these info sessions, you can contact Ellen Sayles to arrange a meeting to go over the things you will need to know.

Weinstein Grant Info Sessions will scheduled and announced soon.

Staff and faculty applicants with limited or no knowledge of the country relevant to their project are encouraged to meet with a Study Abroad advisor (listed below) regarding the country to be visited prior to submitting an application.

You are welcome to email the appropriate staff person from the chart below to schedule a meeting.

Michele Cox Spain, Brazil, the West Indies, Czech Republic, Poland, Italy, and Asia
Chris Klein Africa, Australia, Canada, France, Switzerland, New Zealand, Morocco, Austria, Germany, the Netherlands, and England
Amy Bergmann Denmark, Ireland, the Middle East, Northern Ireland, Russia, Scotland, Senegal, Sweden, India, Hungary, and Turkey
Patrick Schweiger Argentina, Chile, Cuba, Ecuador, Mexico

Upon completion of the project, all staff and faculty grant recipients must submit a Final Report (including a brief abstract) containing: a summary of what was accomplished during the period of the grant and specific plans to expand the international character of UR – to Heather Power. If possible, recipient should also submit a photograph of themself in-country. These may be posted on International Education’s website later. These reports must be submitted to the International Education within 30 days of recipient's return to campus.

All Applicants

If, after being notified of your award, the location(s) or basic description of your project changes or if sources of additional funding are made available to you that exceed your anticipated expenses for this project, you must submit a written explanation of the changes to Ellen Sayles so the Weinstein Grant sub-committee can re-approve your project. Failure to do so may result in denial of reimbursement of your expenses.

Recipients must also complete a Travel Expense report and upload copies of original receipts in Chrome River within 30 days of recipient's return to campus. NOTE that Weinstein Grants may not be used to pay for alcoholic beverages. Additionally, Weinstein Grants are only for the recipient's expenses. For any receipts in which the recipient paid for others' expenses, the recipient must indicate on the receipt what charges were his/hers. Reimbursable expenses include:

  • Reasonably-priced economy class transportation to and from destination country
  • Public transportation (bus / subway) while in country (taxis for use in emergency situations and with appropriate justification)
  • Reasonable economy-class accommodations

Food expenses will be handled based on per diems, rather than individual receipts. Therefore, grant recipients do not need to submit receipts for food purchased abroad. Rather, recipients will receive the daily Meals & Incidental Expense rate (the “M & IE Rate”) that the State Department indicates is the per diem for the area of the world to which the recipient travelled. Recipients must print out a screen shot of the State Department’s website showing the per diem used on their T&E.

All funds not used within 30 days of the recipient's return to campus will revert to the originating grant account.

Interested in Funding for Summer Projects? Visit the Weinstein Summer Grants page for more information.