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Leading or Sending Students Abroad

Faculty often ask why merely study the world when you can experience it. Students benefit greatly from the many faculty and staff at Richmond who create ways to travel abroad with students that complement courses and programs on campus.

International Education serves as the clearinghouse for a range of advice and services to faculty and staff who are planning and designing trips abroad for students. We’re here to make sure that trips follow the university’s standards of safety and academic rigor.

In fact, your success is our success. Our staff works to ensure all University-affiliated plans receive planning support and approval to provide the enhancing value that travel abroad can add to courses and programs at Richmond.

If you are uncertain about how to plan a trip abroad or whether a specific endeavor would be considered to be University-affiliated, please contact Patrick Schweiger, study abroad manager.


Richmond students require approval from OIE for University-affiliated travel to a country that is under a U.S. Department of State Travel Advisory Level of 3 or 4.

The OIE consults many different sources of security information, both public and private, and is aware that there is substantial risk in many countries (or parts of countries) that are not covered by Travel Advisories, or in certain activities if they are carried out in some countries.  For these reasons, a proposal for University-affiliated travel to a country that is not under a Travel Advisories can be denied based on safety concerns.  See our policy here.

If you are uncertain about whether a specific location or activity would be considered to present substantial risk, please contact the director of study abroad.

How to follow up

Funding independent student travel abroad

If your office or department is providing funding (from the University or an external source such as a grant) to support international travel by a student (or students) who will not be led abroad by a member of the University’s faculty or staff, please see the page on funded independent student travel abroad.  Please inform Patrick Schweiger, study abroad manager, of these plans as early as possible, for example, as soon as the student files his or her proposal (do not wait until funding is awarded).

Leading a group abroad

Please see the page on organizing short-term trips abroad if you are hoping to lead a group of students abroad (a) during fall or spring semester, including breaks (for academic credit or not) or (b) during summer (if not for academic credit).

Summer study abroad for academic credit

Please contact Ellen Sayles, associate dean, if you are hoping to take a group of students abroad during the summer for academic credit.  She will provide a proposal template and advice on how to complete it such that it will meet the requirements of International Education and the International Education Committee.

If you are uncertain about how to propose a University-affiliated experience abroad and have it cleared, please contact Patrick Schweiger, study abroad manager.